5．抄送（
Carbon Copy /Copy Notation /c.c）。“抄送”用来告诉收件人收到这封信的还有哪些人。
如果你写的这封信需要同时交给收信人以外的其他相关个人过目，或按规定提交其他部门或单位存档，例如，寄给我方的律师、会计师和公司有关部门备案等第三方，则需要在信函中予以说明。
6．附言（
Postscript/P.S）。“附言”又称“再启”、“又及”。写完信后发现忘记或又想起还有什么重要的事情要说，可以在此项下补出；它的另外一个用途是强调信中谈及的要点，因此语言要简练。
正式的商务信函中尽量不要使用“附言”，因为这会表明写信人计划欠周。商务信函的具体写法如下图所示。
Heading(generally typed or printed) Reference Number
Date Inside Address Attention Line Salutation Subject Line Body Thank you very much for your letter on March the 5th. We are the
leading exporter in textile products for many years….
Complimentary Close
Signature(pen-written)
Signature(printed)
Enclosure Notation
Postscript
Carbon Copy Notation
二、商务信函的格式
与一般的信函相比，英语商务信函特别讲究格式和体例，具有鲜明的商务特色，在页面结构、体例格式、标点符号等各个方面都有一定的套路和具体的表现形式。常用的英语商务信函的格式有三种。
1．齐头式。齐头式又称“平头式”。特点是信函的每一组成部分的每一行，包括日期、信内地址、称呼、正文、结尾敬语、签名等，都从左边顶格写起。
这种格式的优点是省时省事，可以提高打字速度，所以越来越多地应用于商务书信中。缺点是看上去页面左边密密麻麻，右边却是空空如也，显得不够均衡。
例信：
BUSINESS CORRESPONDENCE INSTITUE
Beijing China
Tel: 46-2161 Our ref.: Dep. B/3 Your ref.: AC/XX
5th July, 2007
Mr. Huang Li
Account Manager
65 Nathan Road
Kowlon
HONG KONG
Dear Mr. Huang,
We thank you for your letter of June 29. As requested, we enclose the certificate and photo for
your reference.
We would be very glad to offer any further assistance. Please contact us if you need any
additional information.
Yours sincerely
Yu Junda
Managing Director
Encl.: as stated
2．缩进式。缩进式的特点是：把对收信人的尊称、附件列表等放在左边；把寄信人的地址、日期和签名都列在信的右边；信函正文每段开头向右缩进一定间距；结尾敬语位于中间偏右处；一般采用封闭式标点符号。
注意：同一封信中的缩格数应该统一，如果一个地方缩进 3个字符，那么后面需要缩进的地方都应该是 3个字符。这种格式的优点是布局对称美观；缺点是缩行比较麻烦。例信：
Maxwell Company 563 Main Street Centerville, IL9870 U.S.A.
April 17, 2007 Billboard Inc. 620 Broadway Metropolis, NY 4323
Gentlemen,
Your firm has been recommended to us by Charles Evans Ltd., New York as a leading supplier of
office stationery.
Now we are thinking of getting a supply of office stationery from you. Please furnish us with a
catalogue, price list and brochure if available.
We are looking forward to your early reply.
Yours sincerely
Simon Nelson
Managing Director
3．变体式。变体式又称混合式或变体齐头式，是对上述“齐头式”的改良。变体式的特点在于日期、信内地址、结尾敬语、写信人签名等部分采用平头式，而正文的每段开头则缩进数格。
变体齐头式使用方便，应用比较广泛。
例信：
TIAN CHUNAG CORPORATION
Shenzhen, China
Tel: 46-2161
5 July, 2007
Mr. Huang Li Sales Supervisor Kangxing Company 65 Nathan Road Kowlon HONG KONG
Dear Mr. Huang,
Electronic Components for Computers
Your firm has been recommended to us by Wangyin Corporation. We have heard that you are manufacturers of electronic components and therefore would be grateful if you will send us a fully illustrated catalogue showing your various specifications. We also expect you to quote us your best prices for your products. We are very large manufacturers of computers here and have had a considerable demand for your products. It is likely that we could place substantial orders with you if your prices and qualities are attractive enough. We also hope that you will be able to allow discount facilities and let us know what special terms you can allow for orders. We are looking forward to your early reply.
中国航空网 www.aero.cn
航空翻译 www.aviation.cn
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