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Job performance is improved when downward oral messages are received and understood.
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Accurate feedback from subordinates provides confidence for management about job performance.
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Superiors and subordinates both may acquire greater job security from fewer mistakes or ignored messages.
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Listening opens doors for ideas and thus encourages creativity.
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Learning will be enhanced.
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Job satisfaction increases when people know what is going on, when they are heard, and
when they participate in the mutual trust that develops from good communication. As a skill, listening depends on our abilities to receive and decode both worded and unworded messages. The best devised messages and sophisticated communication systems will not work unless people on the receiving end of oral messages actually listen. Senders of oral messages must assume their receivers can and will listen, just as senders of written messages must assume their receivers can and will read. Most managers spend a major part of their day listening and speaking with subordinates, superiors, customers, and a variety of business or industry colleagues and associates. In business, government and education, listening is a part of face-to-face communication. It constitutes an interpersonal skill as critical as the skill of speaking. Keep in mind, however, that the need for listening occurs in two types of situations: (1) face-to-face situations of an interview nature, and (2) formal situation in which an audience listens to a speaker. One is intimate, the other is impersonal. In the formal speech-listening situation, the speaker intends to provide the audience with information in such a way that listeners will accept the message and perhaps act in a way the speaker intended. The primary difference between face-to-face interview listening and speech listening is the limited opportunity for the speech maker and the audience to provide feedback and to adjust to it. Formal speakers obtain broad but limited feedback from audiences, which may enable speakers to adapt their messages to the feedback. At the same time, the audiences receive little speakers feedback short of interrupting the speech for clarification. We engage in formal listening to varying degrees when listening to a speech, sermon, or lecture. We engage in interview-type listening when we are in face-to-face, two-person situations or in small group discussion. For many people, face-to-face meetings consume most of their working time.
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