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Procurement Policies and Procedures: Although the written procurement policies and
procedures contained in the 2004 RFP comply with federal procurement requirements, it
has been recommended that SBCAG develop a separate Procurement Manual. SBCAG
staff will consider the advantages of this approach and bring a recommendation to the
Board at a future date.
Insurance Provisions: The insurance provisions in the RFP will need to be clarified in
the new RFP. Additional information may need to be evaluated by CalTIP in order to
secure the SBCAG’s approval for insurance coverage.
5
Board Approval of New RFP: Once a new RFP has been crafted, SBCAG staff will
request approval for its release. This will give the Board an opportunity to provide input
into the RFP process and an opportunity for public testimony regarding the RFP
specifications.
Pre-Proposal Meeting: A pre-proposal meeting would be incorporated into the RFP
process. This will give the potential bidders an opportunity to ask questions and provide
comments regarding the RFP. The pre-proposal meeting will also give SBCAG staff the
ability to amend the RFP to respond to issues raised at the pre-proposal meeting if need
be.
Proposal Schedule: The new RFP proposal schedule will be expanded to provide
ample time for bidders to prepare their proposals and raise issues prior to their proposal
submissions. An expanded proposal schedule will also provide staff with enough time to
respond to issues prior to proposal submission. The current contract with Santa Barbara
Airbus was extended until August 27, 2005, providing ample time to complete the new
RFP process. We expect that the existing contract will be cancelled once the RFP
selection process is completed and a new contract is executed.
COMMITTEE REVIEW: None
STAFF CONTACT: Jim Kemp, Kent Epperson and Scott Spaulding
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