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In Flight.
6. FLIGHT NOTIFICATION
6.1 The pilot in command is responsible for flight planning and notification and for the accuracy
of the flight notification. If submitting notification via NAIPS, automatic validation of some
details will be carried out by the system. These include locations, ETD and SARTIME
details for the flight. If details are not provided, or are incorrect, the NAIPS system will
make the user aware that an amendment should be made to the flight notification, if
delays are not to be incurred.
6.2 Pilots must be mindful of how significant points or turning points are processed. If a
common name is entered in lieu of an aerodrome abbreviation or navigational aid/waypoint,
the flight notification output will assume the aircraft is tracking over a navigational
aid/waypoint e.g. the location HOLBROOK will translate to HBK, not YHBK.
6.3 The aircraft identification "NOSEND" has been allocated for training purposes. Flight
notifications filed with this callsign will not be processed by the briefing offices.
6.4 If submitting details by facsimile :
a. print firmly and clearly with a black pen using block letters, correct errors by crossing
out and writing correct data adjacent. Do not overwrite;
b. check for errors or omissions prior to transmitting;
c. do not use highlighter pens on the plan prior to transmitting;
d. it is recommended that a departure point, contact phone or facsimile number is
recorded on both sides of the plan in case of a wrong side up transmission;
e. ensure the plan is sent to the correct number, and wait for the "OK" transmission
message.
f. phone the briefing office if confirmation of receipt is required.
g. confirmation of receipt is required when a SARTIME has been submitted.
6.5 Stored Flight Files
6.5.1 Stored Flight files are specific preflight briefings (SPFIB) or flight notifications regularly
used by operators and which the briefing offices have agreed to store in the computer
database after consultation with the company concerned. Such flight files enable quick
and efficient activation by either the pilot through pilot access, or the briefing officers
direct to NAIPS.
6.5.2 A flight notification stored in such a way is appended by the abbreviation - FPL to
distinguish it from the SPFIB which may have the same company identifier.
6.5.3 It is the responsibility of the originating organisation to ensure the accuracy of information
contained in stored flight files.
6.6 Auto-Filed Flight Notifications
6.6.1 These are flight plans prepared by specialist flight planning organisations which some
airlines use to prepare and submit their plans to ATS units providing services to the flight.
7. INFORMATION ON THE USE OF AVFAX
© Airservices Australia, 2005 Licensed to: Preview Licence MyAIP678901234567890 SeqId
FIS: PREFLIGHT 24-Nov-2005 GEN - PF - 5
7.1 AVFAX responds to tone generated telephone requests for specific NOTAM and
meteorological products, including charts, and delivers them to a facsimile number.
7.2 Pilots interested in this service can register by completing the NAIPS registration form
on the Pilot Briefing web site or contacting the Airservices Australia Help Desk on 1800
801 960 for a registration form. The Help Desk will provide an account number and
password.
7.3 AVFAX is accessed via a telephone using either a tone-dial telephone or a combination
of the older style pulse telephone and a hand held tone generating key pad.Tone signalling
keypads are commercially available.
7.4 Information can be accessed from AVFAX in two ways. These are either a guided access
mode, or a fast access mode.
7.5 For the GUIDED ACCESS mode, the following procedure applies:
a. Dial 1800 805 150 and clear the Telstra PhoneAway System; you have cleared the
PhoneAway System when you have selected from the menu the AVFAX option. (A
tone dialling telephone is required)
b. Voice invitation to enter account number:
Enter personal 5-digit account number.
c. Voice invitation to enter password followed by the hash (#) key:
Enter personal 4-digit password followed by the hash (#) key.
d. Voice invitation to enter product number:
Enter product number; Press 0 if completed; Press 1 to make further selection(s).
e. Voice invitation to hear list of selections:
Press 0 if recital of list NOT required;
Press 1 if recital of list required.
f. Voice invitation to enter FAX number;
To use your registered FAX numberplease press zero;
To enter a FAX number please press 1; To receive your PAXed information on this
channel please press 2;
If "1" is selected, voice intivation to "Please enter your 10 digit FAX number now";
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