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1.7.2 Applications for State aircraft flights must be made through
Headquarters Air Command at least 14 days before the proposed
date of entry into, or overflight of, Australia. Applications should be
faxed to +61-2-4737-7371, attention Staff Officer Diplomatic
Clearance. The following information is required:
a. aircraft operator;
b. aircraft type;
c. countries visited;
d. registration number;
e. call-sign;
f. captain;
g. complete list of crew names;
h. complete list of passenger names;
i. purpose of the flight;
j. itinerary in times UTC including previous and next destinations;
k. all FIR boundary entry and exit times;
l. flight routes;
m. ground handling requirements;
n. aircraft altitudes and flight speeds;
o. dangerous cargo and weapons details;
p. hazardous materials; and
q. whether any electronic or photosensory equipment will be on
board the aircraft and, if so, its intended use.
Note: Any amendments should be advised ASAP so that ground
handling arrangements may be made.
1.7.3 When approved, a clearance will be sent via FAX or via telephone
to the respective embassy or high commission. This clearance is
valid for all the details as per the original diplomatic clearance
request plus 24 hours.
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1.7.4 Questions relating to diplomatic clearance should be addressed to
the Staff Officer Diplomatic Clearance on telephone
+61-2-4737-7242.
1.7.5 In accordance with Section 19 of the Air Navigation Act 1920,
Munitions of war or implements of war shall not be carried by a
State aircraft in or over Australian territory, except with the
permission in writing of the Minister for Transport and Regional
Services (see para 1.10.3).
1.8 International Private Flights
1.8.1 A private flight means a flight by an aircraft carrying passengers or
cargo whose costs are met by the owner and/or operator of the
aircraft.
1.8.2 Section 14 of the Air Navigation Act 1920 allows an aircraft that
possesses the nationality of a Contracting State undertaking a
private flight to enter or leave Australia or fly in transit across
Australia without the requirement of obtaining prior permission.
However, note the provisions of para 1.14.1 in relation to aircraft
noise certification.
1.8.3 An operator of an Australian registered aircraft seeking to conduct
a private international flight is hereby granted permission under
Section 26 of the Civil Aviation Act 1988. No specific operational
assessment is required for such flights, but pilots are advised of
the following:
a. in addition to the requirements of CAR 139 (Documents to be
carried in Australian aircraft), a journey log book shall be
carried in which shall be entered particulars of the aircraft, its
crew and of each journey; and
b. the rules and regulations pertaining to the flight and
manoeuvring of aircraft shall comply with the following:
(1) Australian rules, where applicable;
(2) ICAO rules, when operating over the high seas; and
(3) foreign state rules, were applicable, while flying over a
foreign State’s territory.
1.8.4 At the same time that permission is sought from DOTARS and the
CASA, an aircraft operator, through the designated
representative, must obtain and agree to the conditions of use
(including aircraft charges) or similar policies as applied by each
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airport owner or operator. Airport Owners and Operators are listed
in GEN 1.1 para 2.3 and ERSA FAC.
1.9 Provision for Entry of Foreign Aircraft Engaged in Search and
Rescue (SAR)
1.9.1 The following provisions relate to the entry into and the departure
from Australian territory for foreign aircraft engaged in SAR
operations.
1.9.2 Entry Request. Foreign aircraft may enter Australian territory for
the purposes of search and rescue upon ATC notification only
through the submission of a Flight Plan. As much advance notice
as possible should be given to facilitate entry clearance
procedures.
1.9.3 Advice of Early Approval. The Rescue Coordination Centre
responsible for the Search and Rescue Region (SRR) in which the
SAR operation will take place will advise the originator of the Flight
Plan message whether or not the proposed entry into Australian
territory is approved, and will specify any conditions which must be
complied with.
1.9.4 Airports. All foreign aircraft, whether state or civil, operating into
Australian territory on SAR operations, should, as far as
practicable, make entry into, and departure from, Australian
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