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consignment stock or services invoiced when they are rendered.
The customer sends the self-billing invoice to the supplier. When the supplier receives the
self-billing invoice, he checks the price conditions that have been applied against the price
conditions agreed and specified in the contract, agreement or order. The supplier also
checks the goods or services invoiced against the goods or services delivered, or received
and accepted. If no discrepancies are detected, the invoice is accepted and will be
submitted to the accounting administration.
If there is any discrepancy detected by the supplier, the supplier should initiate the
incorrect self-billing invoice procedure, to advise the customer by a non-conformity
notification and corrective action has to take place.
Business Requirements Specification Cross Industry Invoicing Process
22-May-2009, 2.00.05 UN/CEFACT Page 23 of 45
5.1.3.1. Cross industry self-billing invoice (Business Collaboration)
Figure 5-11 Business Collaboration Use Case Diagram
Business Requirements Specification Cross Industry Invoicing Process
22-May-2009, 2.00.05 UN/CEFACT Page 24 of 45
Table 5-6 Business Collaboration Use Case Description
Identifier Cross industry self-billing invoice
Description The customer raises and sends a self-billing invoice to the supplier.
When the supplier receives the self-billing invoice, he checks the
invoice against the price conditions and the invoiced goods or
services against the delivered or received or consumed goods or
used services. If the self-billing invoice is correct, the invoice is
accepted and submitted to the accounting administration. If there is
any discrepancy detected, the supplier shall initiate the incorrect selfbilling
invoice process.
Partner Types Customer
Supplier
Authorized Roles Customer (Customer‟s agent, Buyer or Buyer‟s agent, Invoicee)
Supplier (Supplier‟s agent, Seller or Seller‟s agent)
Legal Steps/Requirements None
Economic Consequences None
Initial/Terminal Events Initial: the customer sends the self-billing invoice
Terminal: the supplier accepts the self-billing invoice or initiates
the incorrect self-billing invoice process
Scope To request payment for the ordered and delivered goods or services.
Boundary Not defined yet
Constraints The customer shall have full traceability of his self-billing invoice to
make sure it has been received.
Failing this technical acknowledgement, the customer shall re-issue
his invoice message
Business Requirements Specification Cross Industry Invoicing Process
22-May-2009, 2.00.05 UN/CEFACT Page 25 of 45
act SelfBillingInvoice
«BusinessTransaction...
IssueInvoice
«BusinessTransaction...
DisputeNegotiation
«BusinessTransaction...
IssueCompensation
ActivityInitial
ActivityFinal
[Correct Invoice]
[IncorrectInvoice]
Figure 5-12 Business Collaboration Activity Diagram
Business Requirements Specification Cross Industry Invoicing Process
22-May-2009, 2.00.05 UN/CEFACT Page 26 of 45
5.1.4. Self-billing incorrect invoice (Business Process)
uc CrossIndrustryInvoice
Supplier Customer
«BusinessProcess»
TraditionalInvoice
«BusinessProcess»
SelfBillingInvoice
«participates»
«participates»
«participates»
«participates»
Figure 5-13 Business Process Use Case Diagram
Table 5-7 Business Process Use Case Description
Business
process name
Incorrect self-billing invoice
Identifier Cross industry incorrect self-billing invoice
Actors Customer, Supplier (Optional, additional roles – Invoicee, Invoice issuer, Customer
Accountant, Supplier Accountant)
Pre-conditions The supplier received an incorrect self-billing invoice from the customer.
Description The supplier has found, on the self-billing invoice from the customer, a discrepancy
between the invoiced goods or services and the received or consumed goods (or
service used) or between the price conditions applied and the price conditions
agreed.
Post-conditions The customer has accepted the dispute notice raised by the supplier, and the
dispute is settled.
Exceptions The customer rejects the dispute notice.
Remarks
see Figure 5-10
Figure 5-14 Business Process Activity Diagram
Activity diagram description – Incorrect self-billing invoice
If there is any discrepancy detected in the invoice, the supplier initiates the incorrect self-billing
invoice procedure by raising a dispute notice. By using this dispute notice, he informs the
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