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5.4. Business Rules ............................................................................................................................... 45
5.5. Definition of Terms ........................................................................................................................... 45
Business Requirements Specification Cross Industry Invoicing Process
22-May-2009, 2.00.05 UN/CEFACT Page 5 of 45
1. Preamble
The current practice of the exchange of business documents by means of telecommunications –
usually defined as e-Business presents a major opportunity to improve the competitiveness of
companies, especially for Small and Medium Enterprises (SME).
The commercial invoice is an important document exchanged between trading partners. In
addition to its prime function as a request for payment from the seller to the buyer, the invoice is an
important accounting document and, also has potential legal implications for both trading partners.
Additionally, e.g., in the member states of the European Union, the invoice is the key document for
VAT declaration and reclamation, for statistics declaration, and to support export and import
declaration in respect of trade with other countries.
Started as an initiative by CEN/ISSS Work shop eBES, the European Expert Group 1 (EEG1) –
Supply Chain & e-Procurement developed the Cross Industry Invoice in 2004. The Cross Industry
Invoice has been compiled using the EUROFER ESIDEL version 1.0 as the base, with
contributions and submissions from: EUROFER, GS1, CIDX, EDIFICE, AIAG/ODETTE/JAMA,
GHX, UK e-Government, UK HM Customs & Excise, and EDS. The first draft of the Business
Requirements Specification (BRS) was presented at the September 2004 UN/CEFACT Forum to
the TBG1 members for review and comments from the other regions. Based on comments
received TBG1 has drafted the final version of the BRS for further processing through the
UN/CEFACT Forum process with the goal of developing a UN/CEFACT ebXML standard
message.
In 2008 the current version 2.0 of this document was published. In respect of version 1.0 a series
of changes regarding the requirements and the structure were introduced. Basis for the
enhancement of requirements were contributions from TBG1 members such as GS1, UBL,
EDIFrance, US Department of Defense, and others. Also requirements were implemented from
Construction (TBG 6) and from the Finance sector (TBG 5). The structure was reworked according
to the Buy-Ship-Pay process model developed by TBG 14. The high level entity model is based on
the Buy-Ship-Pay information model jointly developed by TBG 1, TBG2, TBG 3, TBG 5 and TBG
18.
The purpose of this document is to define globally consistent invoicing processes for the worldwide
supply chains, using the UN/CEFACT Modelling Methodology (UMM) approach and Unified
Modelling Language to describe and detail the business processes and transactions involved.
The structure of this document is based on the structure of the UN/CEFACT Business
Requirements Specification (BRS) document reference CEFACT/ICG/005.
Business Requirements Specification Cross Industry Invoicing Process
22-May-2009, 2.00.05 UN/CEFACT Page 6 of 45
2. References
UN/CEFACT TBG 1 Common Supply Chain BRS, Release 1
UN/CEFACT TBG 2 Buy-Ship-Pay (including UNeDocs) BRS, Version 1.0
UN/CEFACT Modelling Methodology (UMM)
UN/EDIFACT – Invoice message
Report and recommendations of CEN/ISSS e-Invoicing Focus Group on standards and
developments on electronic invoicing relating to VAT Directive 2001/115/EC
EANCOM® including the GS1 in Europe eINVOIC recommendation
GS1 XML Invoice BMS 2.4
OASIS Universal Business Language (UBL), Version 2.0
Joint Automotive Industry Forum (JAIF) Message Guideline E-14 Global Invoice
EdiFrance Invoice Implementation Guidelines (EDIFACT and ebXML)
The following US Department of Defense (DoD) regulations and policies apply:
□ Supply Chain Materiel Management Policy (DoD 4140.1)
□ DoD Supply Chain Materiel Management Regulation (DoD 4140.1-R)
□ Security Assistance Management Manual (DoD 5150.38-M)
□ Financial. Management Regulation (DoD 7000.14-R)
□ Defense Federal Acquisition Regulations Supplement (DFARS)
□ Defense Transportation Regulation (DTR 4500.9-R)
□ Federal Acquisition Regulation (FAR)
□ Joint Strategy Review (JSR)
Business Requirements Specification Cross Industry Invoicing Process
22-May-2009, 2.00.05 UN/CEFACT Page 7 of 45
3. Objective
The objective of this document is to standardize the Business processes, the Business
transactions and the Information entities of the invoice used by the industries in the supply chain.
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