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Table 5-5 Business Process Use Case Description
Business
process name
Self-billing invoice
Identifier Cross industry self-billing invoice
Actors Customer, Supplier (Optional, additional roles – Invoicee, Invoice issuer, Customer
Accountant, Supplier Accountant)
Pre-conditions Framework Agreement or Contract and order are in place with agreed prices.
The supplier has provided goods or services according to the conditions set in the
contract, agreement or order. The customer has received the goods or services.
Description The customer presents to the supplier, for the received or consumed goods or used
services, a detailed statement of trade account payable (invoice). The supplier
reconciles the self-billing invoice with the agreed prices and the goods or services
rendered.
Post-conditions Based on the self-billing invoices, the customer should issue the notification for the
payments.
For incorrect self-billing invoices, the supplier will generate a dispute notice to the
customer.
Scenario Based on the agreed conditions in the contract, agreement, order or the delivery
schedule or delivery just in time, the supplier will provide goods or services to the
customer. In accordance with the shipping instructions, the goods or services will be
delivered directly to the customer, or to a third party warehouse or to a consignment
stock (more details of the different ways are provided in the shipping cycle). Based
on the invoicing agreement between the parties, the customer will generate the selfbilling
invoice for the goods or services, based on the goods received or rendered.
Once the self-billing invoices are received, the supplier checks the invoice with the
order, agreement and contract information and with the information he has received
about the goods or services received (accepted) or consumed by the customer.
If there is any discrepancy found, the supplier shall start the process to treat
incorrect self-billing invoices.
Remarks
Business Requirements Specification Cross Industry Invoicing Process
22-May-2009, 2.00.05 UN/CEFACT Page 21 of 45
act SelfBillingInvoice
Customer Supplier
ActivityInitial
«BusinessProcessActiv...
IssueInvoice
«BusinessProcessActi...
Receiv eDisputeNotice
«BusinessProcessActivity»
IssueDisputeNoticeResponse
«BusinessProcessActiv...
IssueCompensation
«BusinessProcessActivity»
Receiv eDisputeNoticeRespond
«BusinessProcessActiv...
Receiv eCompensation
«SharedBusines...
:DisputeNotice
[issued]
«SharedBusines...
:DisputeNotice
[respo nded]
«SharedBusines...
:Inv oice
[issued]
«SharedBusines...
:Compensation
[issued]
«BusinessProcessActi...
Receiv e Invoice
«BusinessProcessActi...
IssueDisputeNotice
Fin al
«InternalBusin...
:Inv oice
[acce pted]
«InternalBusin...
:Compensation
[acce pted]
[Incorrect] [Correct]
[Acce pted]
[Acce pted]
[Accep table]
[Accepted without
Compensation]
[NotAcce ptable]
Figure 5-10 Business Process Activity Diagram
Business Requirements Specification Cross Industry Invoicing Process
22-May-2009, 2.00.05 UN/CEFACT Page 22 of 45
Activity diagram description – Self-billing invoice
Based on the conditions agreed between the customer and supplier, the customer shall
initiate the self-billing invoicing of goods or services received or consumed. The point of
invoicing is one of the following triggers:
□ Based on the received goods or services: The invoice is created, based on the
information of the received goods or services from the customers‟ receiving control
system. Depending on the customers‟ system, additional information from the supplier
or warehouse (e.g., ealized advice) may be needed to create the self-billing invoice.
This is the normal case when a third party warehouse is used between the supplier
and the customer. In this case, the supplier should receive the information of the
goods or services delivered from the warehouse and received by the customer. This
case can also be agreed between the customer and the supplier for direct delivery.
□ Based on the consumed goods or used services: The invoice is created, based on the
information of the consumed goods or used services from the customers‟ production
control system. This is the normal case when an agreement exists between the
customer and the supplier to use a consignment stock, being located in the customers‟
warehouse. In this case, the goods can be invoiced when they are taken out of the
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