European Action Plan for the Prevention of Runway Incursions(41)

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The main purpose of the meeting is to present observations, especially non-conformities, to the senior management in such a manner
that they clearly understand the result of the inspection.

The lead inspector should present the inspection team’s conclusions regarding the safety management system’s effectiveness in ensuring
that objectives are being met (if applicable).

The lead inspector should present observations, taking into account their perceived significance.

The lead inspector shall also use this meeting to inform the provider about any need for corrective and preventive action, without being
inappropriately specific or prescriptive about the detail of the action; that is for the provider to determine and seek agreement as
necessary with the Authority on any action plan and time-scale referring to the found non-conformities and discrepancies.
Information shall also be given about final reporting and monitoring by the Authority.

Inspection report

1. Report preparation
The inspection report is prepared under the direction of the lead inspector, who is responsible for its accuracy and completeness.

2. Report content
The inspection report should faithfully reflect both the tone and conduct of the inspection. It should be dated and signed by the lead inspector. It should at least contain the following items as applicable: Any communication made between the closing meeting and the issue of the report should be made by the lead inspector.
a)  Identification of the inspection report. 
b)  Identification of the organisation inspected. 
c)  Inspection dates. 
d)  Identification of the provider’s representatives 
e)  Identification of the inspection team members. 
f)  The scope and objectives of the inspection. 
g)  Identification of the reference documents against which the inspection was conducted. 
h)  Identification of the organisational elements concerned. 
i)  All subjects verified, reference and facts pertaining thereto.  

j)  Observations. 
k)  Non-conformities. 
l)  The inspection team’s judgement of the extent of the provider’s compliance with the applicable standards. 
m)  The inspection team’s judgement of the safety management system’s ability to achieve defined safety objectives. 
n)  The inspection report distribution list. 

3. Report distribution
The inspection report should be sent by the Authority to the provider’s senior management.
The report may be accompanied by requirements for initial follow-up action.
If it cannot be issued within an agreed time period, the reasons for delay should be given to the provider’s management and a revised issue date established.
　
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