European Action Plan for the Prevention of Runway Incursions(39)

Preparing the inspection
1. Review of the provider’s documentation.
As a basis for planning the inspection, the lead inspector should request and review for adequacy the provider’s safety assurance documentation, and any other documentation and records found necessary, such as internal audit reports, manuals, risk analysis, safety data etc.
Former inspection reports with follow-up action should also be reviewed.
2. Inspection plan
Based on the defined depth and scope of the inspection and taking into account the results the review of the provider’s documentation
and records, the lead inspector should prepare an inspection plan.

The inspection plan should be approved by the Authority and communicated to the inspection team carefully and in detail, and to the
provider to the extent deemed necessary for an effective and efficient execution of the inspection.
The plan should be designed to be flexible in order to permit changes in emphasis based on information gathered during the
inspection, and to permit flexible use of resources.
The plan should include at least the following:

a) The inspection objectives and scope.
b) Identification of the organisational elements to be inspected.
c) Identification of all reference documents that the inspection will be carried out against (such as the applicable regulations,

provider’s documentation etc). d) Identification of inspection team members.

e) The date and place where the inspection is to be conducted.
f) The expected time and duration for each major inspection activity, including meetings with key personnel.
g) The schedule of meetings to be held with aerodrome management.
h) Inspection report distribution and expected date of issue.

If the provider objects to any provisions in the inspection plan, such objections should immediately be made known to the lead inspector.
They should be resolved between the lead inspector and the provider and, if necessary, the Authority before executing the inspection.

3. Inspection team assignment
Each inspector should be assigned specific tasks or organisational elements to inspect - such assignments should be made by the lead inspector in consultation with the inspectors concerned.
4. Working documents
The internal documents and forms required to facilitate the inspector’s investigations, and to document and report results, may include:
a) Check lists, with attention points or questions to be asked (normally prepared by the inspector assigned to inspect that
specific element). b) Forms for reporting inspection observations. c) Forms for documenting supporting evidence for conclusions reached by the inspectors. d) Former audit and inspection reports. e) Results of the performed document evaluation (if applicable!)
Working documents should be designed so that they do not restrict additional inspection activities or investigations which may become necessary as a result of information gathered during the inspection.
　
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