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6.3 SSP Tasks
CDRLs
Instructions to Bidder
13a Draft SSPP
13.b Draft PHL
Tech. Vol. 8.3
Tech. Vol. 4.7, 8.3, 12.0
Tec. Vol. 8.3, Appendix B
Appendix B
Appendix B
Tech. Vol. 8.3, Mgmt. Vol. 2.0
Figure 6-2: Sample Compliance Matrix
The details of the proposed SSP are important to the safety program evaluator, either as a separable
document or section of the proposal. Requiring a draft plan as part of the proposal package is an excellent
communication tool but it must be remembered that such a requirement increases the contractor's cost of
bidding for a contract. For large programs, this cost may be incidental, for others it may significant. When
the requirement for a SSPP is included in the RFP, the following type of statement tailored to specific
program needs could be contained in the management section of the bidders' instructions:
The offeror shall submit an initial SSPP in accordance with DI-SAFT-
80100 as modified by CDRLXXX. This plan shall detail the offeror’s
approach to paragraph 10 of DID DI-SAFT-80100 (as modified). This
preliminary plan shall be submitted as a separate annex to the proposal
and will not be included in overall proposal page limitations.
NOTE: This approach takes advantage of standardized DIDs and does not mean to imply that page
limitations on system safety plans are inappropriate. A well-prepared plan can cover the subject in less
than 50 pages.
To encourage attention on system safety in the technical proposal, the bidders instructions should include
wording such as: "The offeror shall submit a summary of system safety considerations involved in initial
trade studies." In later development phases, it may be advantageous to require the offeror to "submit a
preliminary assessment of accident risk." The validation phase may require the bidder to describe system
safety design approaches that are planned for particularly high-risk areas (i.e., separated routing of
FAA System Safety Handbook, Chapter 6: System Safety Guidelines for Contracting
August 2, 2000
6 -
9
hydraulic lines, or separate room installation of redundant standby generators.) During this program phase,
the following statement could be included:
The offeror shall submit a description of the planned system safety design
and operational approach for identification and control of safety-critical,
high-risk system design characteristics.
As previously noted, the RFP can request submission of draft data items, such as the SSPP or Preliminary
Hazard List (PHL), before contract award. Alternatively, the bidders can be instructed to discuss their
proposed SSP in detail, including typical hazards and design solutions for them or candidate hazards for
analysis. Careful wording can provide almost the same results as a draft data item. Key areas of interest,
such as personnel qualifications or analysis capabilities, can be cited from data items as guides for the
bidders' discussions. For example, "discuss your proposed SSP in detail using data item DI-SAFT-80100,
paragraphs 10.2 and 10.3, as a guide." Using DI-SAFT-80100 as a guide, sample criteria could include
the following:
· Describe in detail the system safety organization, showing organizational and functional
relationships and lines of communication
· Describe in detail the analysis technique and format to be used to identify and resolve hazards
· Justify in detail any deviations from the RFP.
Proposals are evaluated against the award criteria included in the RFP. If safety is not listed in the award
criteria, the bidder's responses to safety requirements have little impact on the award decision.
Negotiations take place with each contractor still in contention after initial review. The IPT members
review in detail all segments of each contractor's proposal and score the acceptability of each element in the
evaluation criteria. Extensive cost and price analysis of the contractors' proposals must be accomplished so
that a determination that the final price is "fair and reasonable" to the government and to the contractor.
The relative proposed cost of the SSP reflects on the seriousness that each contractor places on System
Safety. It is not, in itself the ultimate indicator, as some contractors may "work smarter" than others.
6.3 Evaluating Bidding Contractors (System Safety Checklist)
There are three components of the evaluation process:
· Proposal Evaluation
· Contractor Evaluation
· Negotiation
6.3.1 Proposal Evaluation
This section provides an extensive list of SSP criteria that can either be used to structure a SSP
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