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deal.” In order to have a successful program, it will be necessary to assign responsibility for both the initial and ongoing
activities that have to be undertaken to comply with the rule. In some cases, these activities may already be part of
current job assignments. For example, site supervisors are frequently responsible for on-the-job training sessions. Early
identification of the responsible employees, and involvement of them in the development of your plan of action, will result
in a more effective program design. Evaluation of the effectiveness of your program will also be enhanced by involvement
of affected employees.
For any safety and health program, success depends on commitment of every level of the organization. This is
particularly true for hazard communication, where success requires a change in behavior. This will only occur if employers
understand the program, and are committed to its success, and if employees are motivated by the people presenting the
information to them.
3. Identify Hazardous Chemicals in the Workplace
The standard requires a list of hazardous chemicals in the workplace as part of the written hazard communication
program. The list will eventually serve as an inventory of everything for which an MSDS must be maintained. At this point,
however, preparing the list will help you complete the rest of the program since it will give you some idea of the scope of
the program required for compliance in your facility.
The best way to prepare a comprehensive list is to survey the workplace. Purchasing records may also help, and certainly
employers should establish procedures to ensure that in the future purchasing procedures result in MSDSs being
received before a material is used in the workplace.
The broadest possible perspective should be taken when doing the survey. Sometimes people think of “chemicals” as
being only liquids in containers. The HCS covers chemicals in all physical forms—liquids, solids, gases, vapors, fumes,
and mists—whether they are “contained” or not. The hazardous nature of the chemical and the potential for exposure
are the factors which determine whether a chemical is covered. If it’s not hazardous, it’s not covered. If there is no
potential for exposure (e.g., the chemical is inextricably bound and cannot be released), the rule does not cover the
chemical.
Look around. Identify chemicals in containers, including pipes, but also think about chemicals generated in the work
operations. For example, welding fumes, dusts, and exhaust fumes are all sources of chemical exposures. Read labels
provided by suppliers for hazard information. Make a list of all chemicals in the workplace that are potentially hazardous.
For your own information and planning, you may also want to note on the list the location(s) of the products within the
workplace, and an indication of the hazards as found on the label. This will help you as you prepare the rest of your
program.
Paragraph (b) of this section, scope and application, includes exemptions for various chemicals or workplace situations.
After compiling the complete list of chemicals, you should review paragraph (b) of this section to determine if any of the
items can be eliminated from the list because they are exempted materials. For example, food, drugs, and cosmetics
brought into the workplace for employee consumption are exempt. So rubbing alcohol in the first aid kit would not be
covered.
Once you have compiled as complete a list as possible of the potentially hazardous chemicals in the workplace, the next
step is to determine if you have received material safety data sheets for all of them. Check your files against the
inventory you have just compiled. If any are missing, contact your supplier and request one. It is a good idea to document
these requests, either by copy of a letter or a note regarding telephone conversations. If you have MSDSs for chemicals
that are not on your list, figure out why. Maybe you don’t use the chemical anymore. Or maybe you missed it in your
survey. Some suppliers do provide MSDSs for products that are not hazardous. These do not have to be maintained by
you.
You should not allow employees to use any chemicals for which you have not received an MSDS. The MSDS provides
information you need to ensure proper protective measures are implemented prior to exposure.
FIGURE 7-4-1: Appendix E—Guidelines for Employer Compliance (continued)
Emergency Aid and Safety Hazard Communication and Material Safety Data Sheets
OSHA Requirements
10/2002-04 Treatment Manual 7-4-5
PPQ
4. Preparing and Implementing a Hazard Communication Program
All workplaces where employees are exposed to hazardous chemicals must have a written plan which describes how the
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