Maintenance recording.
The Operator may contract the MCAR-145 approved organisation to retain some of the maintenance records required by MCAR-M Subpart C. It should be ensured that every requirement of MCAR-M Subpart C is fulfilled by either the operator or the MCAR-145 approved organisation. In such a case, free and quick access to the above mentioned records should be given by the MCAR-145 approved organisation to the operator and CAD.
Exchange of information.
Each time exchange of information between the operator and the MCAR-145 approved organisation is necessary, the contract should specify what information should be provided and when (i.e. on what occasion or at what frequency), how, by whom and to whom it has to be transmitted.
Meetings.
In order that CAD may be satisfied that a good communication system exists between the Operator and the MCAR-145 approved organisation, the terms of the maintenance contract should include the provision for a certain number of meetings to be held between both parties.
Contract review.
Before the contract is applicable, it is very important that the technical personnel of both parties that are involved in the application of the contract meet in order to be sure that every point leads to a common understanding of the duties of both parties.
Workscope planning meeting.
Workscope planning meetings may be organised so that the tasks to be performed may be commonly agreed.
Technical meeting.
Scheduled meetings may be organised in order to review on a regular basis technical matters such as AD's, SB's, future modifications, major defects found during maintenance check, reliability, etc...
Quality meeting.
Quality meetings may be organised in order to examine matters raised by the operator's quality surveillance and to agree upon necessary corrective actions.
Reliability meeting.
When a reliability programme exists, the contract should specify the Operator’s and MCAR-145 approved/accepted Organisation's respective involvement in that programme, including the participation to reliability meetings.
3. Engine maintenance.
This paragraph deals with engine shop maintenance. "On wing" engine maintenance should be covered by paragraph 2 above.
Scope of work.
The type of engine subject to the maintenance contract must be specified.
The type of maintenance to be performed by the MCAR-145 approved organisation should be specified unambiguously.
Location identified for the performance of maintenance/ Certificates held.
The place(s) where base and line maintenance will be performed should be specified. The certificate held by the maintenance organisation at the place(s) where the maintenance will be performed has to be referred to in the contract.
Subcontracting.
The maintenance contract should specify under which conditions the MCAR-145 approved organisation may subcontract tasks to a third party (whether this third party is MCAR-145 approved or not). At least the contract should make reference to MCAR-145.75. Additional guidance is provided by the AMC to MCAR-145.75. In addition the Operator may require the Part-145 approved organisation to request the operator's approval before subcontracting to a third party. Access should be given to the operator to any information (especially the quality monitoring information) about the MCAR-145 approved organisation's subcontractors involved in the contract. It should however be noted that under operators responsibility both the operator and CAD are entitled to be fully informed about subcontracting, although CAD will normally only be concerned with aircraft, engine and APU subcontracting.
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