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Audit finding. The determination with respect to the compliance with the provisions of the Chicago Convention or national regulations, conformance with or adherence to Standards and Recommended Practices (SARPs), procedures and good aviation safety practices, including the effective implementation of the critical elements of a safety oversight system.
Audit manager. An SOA staff member designated by the Chief, Safety Oversight Audit Section (C/SOA) to be responsible for the management of a specific audit or a series of audits.
Audit preparation briefing for team members. A pre-audit briefing provided to team members by the audit team leader, the purpose of which is to provide last minute information and instructions, as appropriate, directly related to the specific State audit to be conducted.
Audit report. A standardized means of reporting the audit findings to designated authorities.
Audit team leader. An SOA staff member designated by the Chief, Safety Oversight Audit Section (C/SOA) to be responsible for the conduct of a specific audit, or a series of audits, including the consolidation and completion of the interim safety oversight audit report.
Audited State. The ICAO Contracting State that is the subject of a safety oversight audit.
Certification. The process of determining competence, qualification or quality on which an aviation document is based.
Closing meeting. A meeting of the ICAO audit team and the representatives of the audited State at the end of the audit, the purpose of which is to provide the State authorities with preliminary information on audit findings and proposed recommendations to enable the State to start working on its corrective action plan.
Compliance Checklist (CC). A tool which will provide ICAO with information on a State’s level of implementation of International Standards and Recommended Practices.
Comprehensive systems approach. The implementation of structured process and methodology for the planning, preparation, conduct, reporting, follow-up and evaluation of ICAO safety oversight audits.
Conformance. The state of meeting the requirements of an ICAO Standard.
Corrective action plan. An action plan submitted to ICAO by an audited Contracting State, detailing the action the Contracting State proposes to resolve identified deficiencies (safety concerns), on the basis of recommendations made by an ICAO audit team. Implementation of the corrective action plan should bring the audited State into full compliance with the provisions of the Chicago Convention or national regulations, conformance with or adherence to Standards and Recommended Practices (SARPs), procedures and good aviation safety practices.
Inspection. The basic activity of an audit, which involves examination of the specific characteristics of the safety oversight programme of the Contracting State.
Non-adherence. A deficiency in characteristic, documentation or procedure with respect to a Recommended Practice, procedure, guideline or good aviation safety practice.
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ICAO Doc 9735 Safety Oversight Audit Manual(8)
