(6)
Bill To: Billing address of customer who sent invoice.
(7)
Order Taken By: Sales Rep’s name handling transaction.
(8)
Phone Number: Customer’s phone number.
(9)
Date is the day unit is being shipped.
(10)
Quantity: Number of units per line item.
(11)
Part number, serial number, condition, description, price each, extended price needs to be filled out.
(12)
Location is the stocking location from where part was pulled.
(13)
Charges: If a driver from Security is used for a counter-to-counter sent to an airport for material to ride a commercial flight. Usual fee $150.00.
(14)
Special Instruction: Used if item is hold for pick up or any other pertinent information.
(15)
Desired Method of Shipment: Needs filled out.
(16)
Shipment Approved by: Sales Rep. handling the Transaction.
(17)
Date Approved.
(18)
Ship Via: Overnight Service.
(19)
Waybill #.
(20)
Number of package and total weight needs filled out.
(21)
Freight Charges: Dollar amount if not shipped on customer’s account.
(22)
Shipped By and Date: Filled out by storekeeper shipping the material.
8. Brokering Procedures
A. Brokering is a commercial matter and is defined as: act as an agent for others, as in negotiating contracts, purchases, or sales in return for a fee or commission.
(1)
The Supervisor of Material Services will monitor all broker transactions.
(2)
All broker transactions will be tracked on an excel spreadsheet.
(3)
A purchase order ledger will be kept to track all purchase orders created for brokering.
(4)
All broker items that are drop shipped to a customer do not fall under the Material Services ASA quality procedures. If a broker item is received into the facility, it is processed under the ASA approved Material Services Procedures Manual.
B. The Sales Representative processing the drop shipped component will obtain an airbill, and all documentation requested by the customer.
C. AMES Material Services, Inc. accepts the use of AMES, Inc. Approved Vendors.
(1) The AMES, Inc. Approved Purchasing Vendors List can be viewed by accessing Wings Vendor Inquiry.
NOTE: This list contains all vendors that are approved by AMES, Inc. Purchasing Department. Reference Materials and Stores Procedures Manual Chapter 04, Section 14 for “Buyers Selection and Approval Process”.
9. Material Certification
A. AMES Material Services, Inc. material certification form stating condition and manufactured by a FAA approved manufacturer will be sent with each part shipped per customer's purchase order.
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