(2)
Phone number and or fax number.
(3)
Each part number, quantity, description, and manufacturer.
(4)
Time urgency of the quote.
C. Each quoted part will be entered into the PMI to receive an accurate dollar value to quote. If there are two quotes in the quote program with no sales activity, the new quote will be lowered by five to ten percent each time until the part begins to sell. If the requested part number has not been quoted a value of seventy to eighty percent of OEM list price from the manufacturer, listed on the internet (Boeing, Pratt & Whitney, etc.) can be used as a base quote. If an OEM list price doesn’t exist and an ILS (Inventory Locator Service) availability report can be run for part numbers in question. A minimum of two quotes gathered from vendors listed on the ILS, close in dollar value, will be used to determined value of part in question. If information cannot be obtained from ILS, look in active inventory (PMI) notes and last purchase order price, if applicable. If all market avenues have been expended then take all pertinent information to Material Sales Supervisor who will determine a quote value.
D. No sales will be made Net 30-days to a customer for any reason unless the accounting department has approved Net 30-day terms. No sales will be made to a company that has filed bankruptcy without prior approval from the Accounting Department.
3. Rotable Quoting
A. Rotable (time/serial number controlled) and Class “F: (non-serialized, non-time controlled but repairable), may be quoted in various conditions.
B. After the initial request for quote on a rotable part the Service Representative (rep.) needs to check the computer for part location. The rotable or repairable part needs to be physically inspected for the correct part and serial number on the OEM data plate. Check the inspection tag for condition of the part.
C. If the last quote in “PMI” is more than three months old then new market research must be done. If there are no current notes or sales history listed in active inventory, PMI, then an ILS availability report needs to be run on the rotable part requested. Three separate quotes for ILS vendors listed on availability report, same condition, close in dollar value must be obtained before a quote price can be determined. If no information can be obtained from PMI or ILS, then ask customer best quote price. Bring all research information to the Material Services Supervisor who will set a quote price for any item over $2000.00.
D. If customer wants part in overhauled (OHC) or serviceable (SVC) condition, then an overhauled capabilities list from the ILS needs to be run to find an overhaul shop for part in question. A minimum of three quotes for overhaul, repair, or bench check is to be obtained from three separate overhaul vendors. Always check if AMES, Inc. Component Repair and Overhaul Shops have capabilities on part in question. All information on market value, overhaul or repair quotes, and lead-time needs to be brought to Material Services Supervisor for approval before part can be shipped to overhaul shop. Upon approval the part will be recorded on repair order (RO) and one certified true copy will be shipped, with unit, to repair facility. The other copies will be recorded on weekly sales report and repair spreadsheet, REPAIR1, located on the G-drive. the unit will be transferred in the PMI transact screen to OFR, option #3 (Inventory Transfer), Out for Repair. The repair facility will fax a repair cost quote for approval or denial, which must be approved or denied by the Material Services Supervisor. Upon approval, work will be accomplished and returned back to AMES Material Services, Inc. Department. Material Services Storekeepers will receive unit back into the PMI system. Part will stock or be sold to customer, retaining copies of FAA Form 8130-3, tear down, and part tag from overhaul shop, to be filed with customer’s sales order. Invoice from repair facility will be forwarded to AMES Material Services, Inc. and approved by Material Services Supervisor, in accordance to approved repair quote. Any discrepancies must be brought to attention of Material Services Supervisor and repair facility. Updated information will be recorded on repair spreadsheet with final repair cost, REPAIR1.
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