(e)
Enter ship via.
(f)
Enter waybill # (entered by storekeeper).
(g)
Enter number of packages, defaults to 1.
(h)
Enter weight.
(i)
Shipped by (storekeeper’s name).
(j)
Enter serial numbers, F2, for rotable parts and tail number if applicable.
(3)
The Material Services Reps will generate the pick list and storekeepers will ship the material and finish the pick list.
(4)
After the material has been shipped, the sales order, quantity sold, and sale price will be entered in ‘SURQUOTE’. F9 will automatically assign a sales order number. F3 takes you back to MENUIS 1 and choose option 12, SALESORD. This will print the sales order and prompts you to go direct sale INVSALE to relieve inventory. The sale date will be the day the package was shipped except weekend AOG shipments.
B. A sales order number that has been assigned will freeze the SURQUOTE screen after you choose option F2 to change. No other updates can be made. Only the signature of the Supervisor of Material Services can void a sales order.
C. COD (cash on delivery) shipments will be stamped with a COD stamp, listing material price, COD fee, and freight charge on the sales order.
D. The storekeeper will stamp the sales order ‘date’ and ‘entered’ the day the transaction was sold from the system.
7. Manual Sales Order
A. A Manual Sales Order is used for non-system part, scrapped materials, or brokered parts.
B. The method to ship out an order is referenced on the sales order in two specific areas. The ‘method of shipment’ box is located in the top left hand corner and asks the following:
(1)
AOG
(2)
Prepaid
(3)
Expedite
(4)
Collect
(5)
Routine
(6)
COD
C. The first column is the method of transport. AOG, Aircraft, Aircraft On Ground, means shipment will go out overnight or counter-to-counter, via commercial airline. Expedite is for second day service and Routine can be shipped ground service, via truck.
D. The second column is the credit terms for the shipment. Prepaid is for Net-30 terms. Collect is for freight being paid for by the customer on their account or collect. COD is for cash on delivery.
E. All sales must be recorded on a hand written sales order or system generated sales order. this includes sales, donations, loans or exchanges.
(1)
Customer name.
(2)
Customer contact is person giving purchase order.
(3)
Ship to: Shipping address.
(4)
Customer number is purchase order number.
(5)
Title of Contact: Position of contact (i.e. owner, buyer, etc.).
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本文链接地址：AMES MATERIAL SERVICES, INC.PROCEDURES MANUAL(21)
