(5)
Fax number
(6)
Customer contact
(7)
Federal I.D. number
(8)
Copy of Sales Tax Exempt certificate
(a)
Any information to credit worthiness or indications of bankruptcy should be brought to the attention of Accounts Receivable and Material Services Supervisor.
(b)
Exporting Parts: FAA Advisory Circular 21-2 will be used in reference to exporting aircraft parts, materials or products including Appendix 2 available at www.faa.gov. The seller will also ensure the buyer is not on the US Department of Commerce Denied Persons List available at www.bis.doc.gov and the country is not listed under the Sanction Program of the US Department of Treasury at www.treasury.gov. If the seller is in question to the validity of the sale, the Manager of Quality will be contacted for disposition.
B. Only the AMES, Inc. Controller, the ATSG Controller, and Director of Business Development may approve net 30 terms. Customer requesting N30 terms need to provide company name, phone number, mail to address, a minimum of three credit references and the name of their bank. This information will be sent to Accounts Receivable, who will also run a Dun & Bradstreet report, and along with all other pertinent information will be sent to the Manager of Accounts Receivable.
C. Customer information is located in the AS400 under the following:
(1)
CUSTMNT - Option 4 (Inventory Menu)
(a)
Option 6 (Surplus Inventory Menu)
(b)
Option 6 (CUSTMNT)
(2)
ARCUSTINQ - Option 24 (Accounts Receivable Menu)
(a)
Option 4 (ENUARI)
(b)
Option 2 (ARUCSTINQ A/R)
(c)
F4-Search
(d)
Type customer name
(e)
Type ‘y’ by customer name
(f)
Enter
(3)
Accounts Receivable aging report is sent to Material Services Department on updated weekly basis.
6. Sales Orders
A. System Generated Sales Order - This is used for all items listed in the AS400 system.
(1)
Update ‘SURQUOTE’ screen.
(a)
Ship to customer number needs to be added.
(b)
Enter purchase order number.
(c)
Enter ID type and tail number if applicable.
(d)
Any pertinent information in comments section that be special instructions from customer.
(2)
Creating a pick list ‘PICKLIST’.
(a)
Enter method of shipment.
(b)
Enter method of transport.
(c)
Any special instructions that would be applicable, i.e., credit card number, hold for pick up, etc.
(d)
Enter approved by Material Sales Rep’s name.
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