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which allows the General Meeting of Directors to
closely monitor trends in budgetary expenditure.
For staff expenditure the so-called Staff Monitoring
Tool facilitates management of human resources.
For the rest, there are regular reports which allow
for budgetary appropriations to be reviewed.
Efficiency improvements
During 2004, the Agency continued its efforts to
reduce the portion of its resources devoted to support
activities (overheads), increasing the amount
dedicated to delivering its main services and programmes.
The impact of applying the -3% Efficiency Factor
incorporated in the calculation of its Budget
growth has been integrated into the 2005 work
programme. EUROCONTROL will be informing
Member States about the impact of the continued
application of this Efficiency Factor throughout the
Five-Year Programme.
In spite of budget restrictions, the Agency was
able to restructure its 2004 work programme to
accommodate the additional tasks required by
implementing the Mandates entrusted to it by the
European Commission in support of the development
of the Single European Sky Legislation. In
this same spirit, EUROCONTROL will also accommodate
the work required by the Definition Phase
of the ATM Master Plan, also known as SESAME.
98
RESOURCES
FINANCIAL
MANAGEMENT
In its continuous search for efficiency, the Agency
outsourced a considerable part of the MIS Support
activities in 2004, through a contract with an international
consortium which will exceed .40 million
over the next five years.
仭 Utilisation of an agreed high-level Basic Financial
Information Package for screening the annual
budget. This Package aims to increase the consistency
and traceability of financial information provided
for budgetary discussions, permitting a comprehensive
overview of significant financial issues.
One of the main innovations is the introduction of a
functional presentation of the budget, increasing
transparency on the use of budgetary resources.
仭 Establishment of the SCF as the body which provides
advice to the Provisional Council on the
Transparency Reports of the Audit Board. A modification
of the Terms of Reference of the SCF was
approved by the Provisional Council, entrusting it
with reviewing the Audit Board乫s reports. During
2004, the SCF reviewed the Audit Report on
Intangible Assets and the proposals put forward by
the Agency. Its recommendations were instrumental
in the decision, taken by the Provisional Council,
to apply the International Accounting Standard
(IAS 38) to the Agency乫s Accounts.
The format of the Annual Accounts was again revisited
in 2004, with the aim of making them more transparent
and meaningful. The presentation of the Accounts is
now aligned with the best practices of similar organisations.
The Annual Accounts include a full Chapter on the calculation
of the EUROCONTROL cost-base for 2003, reconciling
them with the final cost-base and providing
full transparency on the Agency乫s costs, which are ultimately
charged to the airspace users. This allowed the
Agency to present a document based on a transcription
of the relevant pages of the 2003 Annual Accounts
for inclusion in the Route Charges cost-base, ensuring
maximum transparency and consistency in this key
area.
The Chapter on Corporate Governance was fully
reviewed to offer a more comprehensive view of the
Agency乫s practices.
The 2003 Annual Accounts include the Audit Certificate
issued by the Audit Board, following the practice initiated
in the 2002 Accounts.
. . . . . . . . . . . . .
. . . . . . . . . . . . .
99
2004 Highlights (cont乫d)
Foreword
In the increasingly complex and challenging environment
in which EUROCONTROL operates, costeffective
methods and practices are vital to the
smooth operation of the Agency and the efficient
conduct of EUROCONTROL乫s international affairs.
Annual accounts
In accordance with its Financial Regulations as
amended in 2002, the Agency publishes its 2004
Annual Accounts by 30 June 2005. These
accounts include the opinion of its external auditors,
the EUROCONTROL Audit Board.
The financial information that follows is a summary
of the data that are included in the Annual
Accounts.
Financing mechanism
The annual budget of the Agency is established on
the basis of the cash flows needed to support
planned expenditure. It is subdivided into Parts,
which each have their own financing mechanisms.
Chart 1 shows the financing mechanism of Parts I &
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EUROCONTROL Annual Report 2004(47)
