2.2 Records and documentation
2.2.1 General
2.2.1.1 In addition to Chapter 1.2.1 of this Part, regarding aircraft records and documentation consideration should be given as indicated in the following paragraphs.
2.2.1.2 Governing requirement. Prior to initiation of the lease, representatives of both parties should coordinate the scope and content requirements of the technical logs and the aircraft journey log book that will eventually be required upon aircraft return or further transfer. The governing record-keeping regulation under which the aircraft records should be maintained should be determined prior to initiation of the lease or transfer.
2.2.1.3 Language. All aircraft records should be maintained in a language which is acceptable to the authority of the State of the Operator. For practical purposes another language may be used; however, a translation to a language acceptable to the authority of the State of the Operation may be required at the time of transfer. The translation of past records need only be accomplished when required by the authority of the State of the Operator.
2.2.1.4 Documentation requirements
2.2.1.4.1 Documentation requirements for incoming components and parts should be identified in the operator’s manual to support its purchasing and receiving inspection functions. This includes, but is not limited to, documentation of AD compliance, time on life-limits, descriptions of work performed and certification of new and repaired parts. Once these requirements are satisfied and the essential information is entered into the operator’s records system, the only source documentation required to be retained is that necessary to:
a) satisfy the requirements of the responsible authority;
b) support the operator’s continuing analysis and surveillance system; and
c) support future maintenance on the affected parts.
However, operators are advised to retain or archive documentation of AD compliance, life-limited part service times and other information which may be useful in the future.
2.2.2 Additional record-keeping requirements for airworthiness directives
In addition to 1.2.1.2 of this Part, the requirements of the authority will determine the specific data required as part of a maintenance record. An operator is normally not required to retain actual work documents to show accomplishment of the work on a given airframe, engine, propeller, rotor or appliance in order to document AD compliance unless such records are otherwise called for by the requirements of the authority of the State of Registry.
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