AIRCRAFT MAINTENANCE & MANUFACTURING INSPECTION AND AUDIT (CHECKLISTS) MANUAL SECOND EDITION(7)

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Assistance may be available to help identify potential candidates to enhance team selection by a central audit agency within the Region, or from the National Audit Program. Where regional procedures have been established to assist in the creation of audit teams, it is expected that these procedures will be followed.
Once selected, team members are to be provided with a memorandum of appointment by the audit manager or team leader. A sample appointment memo can be found in Appendix 3. Alternatively, other methods of notification and appointment of team members may be used at the discretion of the convening authority or audit manager/team leader, ie e-mail. Alternate notification methods must clearly communicate the applicable terms of reference.

2.5.4 NOTIFICATION - AUDITEE
IAM section 3.2.1 refers. The auditee notification is accomplished by letter that has been prepared by the audit manager and signed by the convening authority. Audit Managers should ensure that ample notice is provided to the auditee relative to the type of audit. A sample letter can be found in Appendix 4.

2.6 AUDIT PLAN
IAM section 3.2.3 refers. The audit manager will develop the audit plan with assistance provided by the

team leader(s) where applicable. 
In addition to the information required by the IAM, the audit plan should provide the following specific
information on the company:

(a)
aircraft fleet information (types, models, numbers);

(b)
main bases, sub-bases and approved points of operation;

(c)
training facilities and simulators used; and

(d)
employee numbers and their location (base of operation).

Plans will vary considerably based on the category, type and class of audit. A sample plan for a large

combined audit is provided in Appendix 5.
A simplified audit plan may be used where the auditee has 15 or fewer employees under the applicable
Certificate. A simplified audit plan sample is incorporated into Appendix 5. Use of this simplified process
will be at the discretion of the convening authority.

2.7 PRE-AUDIT TEAM MEETING
The pre-audit team meeting is important in that it informs audit team members of the expectations of the team leader and/or the audit manager. This meeting also provides an opportunity for team members to clear up any questions that they may have. A sample agenda is provided in Appendix 6.

2.8 ENTRY MEETING NOTES
The entry meeting is important in that it establishes communications between the auditee’s management personnel and the audit team. Sample meeting notes are provided in Appendix 7.

2.9 FINDINGS OF NON-CONFORMANCE
IAM section 3.3.4 refers. Findings of non-conformance become the foundation of the audit report, it is therefore important that findings be completed in accordance with the directions of the IAM. In addition to information in Section 3.3.4.3 of the IAM, the “non-conformance to” section of the audit finding form shall be filled out in the following manner:
　
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