Small combined audits include regional audits suitable for:
(a)
an airline (705) air operator that uses one or two aircraft;
(b)
a commuter (704) or an air taxi (703) air operator operating within a region;
(c)
a flight training unit (403) operating within a region; and
(d)
a private air operator (604).
2.4.3 SPECIALTY AUDIT
This is the most common audit, focusing on one type of organization under the Branch’s functional area. A specialty audit will encompass most organizational elements appropriate to the scope of approval.
2.5 AUDIT PLANNING
2.5.1 GENERAL
The following should be considered when scheduling an audit:
.
the feasibility of the audit dates and time-periods with consideration given to statutory / summer holidays, seasonal industry and departmental busy periods;
.
the availability of qualified personnel to manage and conduct the audit;
.
the sufficiency of time allotted for pre-audit activities; the physical audit (including time to prepare any audit findings) and preparation of the audit report;
.
team member travel requirements to, from and during the audit and the availability of team lodgings;
.
the need and availability of administrative support;
.
the availability of the audit report review committee where applicable; and
.
the resource requirements for the production and distribution of the audit report.
2.5.2 NOTIFICATION – AUDIT MANAGEMENT
To effectively plan and prepare for an audit it is imperative that audit managers and where applicable, team leaders, be provided with sufficient notification to familiarise themselves with the terms of reference. The convening authority is responsible to notify and appoint the audit manager; the audit manager will provide letters notification/appointment to the team leaders. Sample memos of appointment can be found in Appendix 1 and 2. Alternatively, other methods of notification for appointment of audit managers and team leaders may be used at the discretion of the convening authority, ie e-mail. Alternate notification methods must clearly communicate the applicable terms of reference.
2.5.3 NOTIFICATION / OBTAINING - TEAM MEMBERS
Obtaining team members is one of the more challenging tasks faced by an audit manager and where applicable, team leaders. Sufficient lead time or prior planning will aid this task by providing branch and division managers time to identify available personnel resources.
It is important that audit management have input towards identifying skill sets in fulfilling team requirements; it is equally important that branch and/or division managers are involved in the selection process from the out-set. Audit managers and team leaders are directed to contact the responsible manager prior to discussing the proposed audit with individual inspectors. In many cases it is expected that an audit manager or team leader will identify potential team members by name, however it must be recognized that the branch/division manager ultimately approves an individual to participate.
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