Objective and Scope
The objective and scope of this audit is:
(a)
to conduct an analysis of the policies, standards, procedures and facilities of (company name) to ensure that delegated authorities and Transport Canada’s legislative requirements are being met and that maximum effort is made to ensure flight safety; and
(b)
to ensure compliance with the Aeronautics Act, CARs, CASS and company operations manual (COM).
Depth
The audit will
(a)
encompass, but not be limited to, the specialty areas identified, as covered by the appropriate audit checklists; and
(b)
cover the period from ________________ (date) to _______________ (date).
Communications
The following communication protocols will be observed:
(a)
initial communication in each audit area will be between the auditor for that area and the company official specified by_________ (company) as the contact for that area;
(b)
where problems or questions arise, team members will advise me and I will contact
_____________________________(company representative); and
(c)
if the company has a problem or questions, it is to contact the audit manager, who will meet daily with the team leaders to discuss the day’s findings and address any questions.
Methodology
Standard audit procedures are those set out in the IAM and will include:
(a)
interviews with personnel to discuss the areas of responsibility;
(b)
the examination of records, such as those for training, CCP and flight documentation;
(c)
in-flight inspections;
(d)
aircraft inspections; and
(e)
the review of manuals and directives.
In every case, the purpose of the audit is to determine the company’s level of conformance to the CARs, associated standards and to company policy and procedures set out in manuals such as the COM. Our concern is adherence to standards.
Where it is determined that an examined area appears to be in order, we will move on to the next area. When the company appears to be violating a regulatory requirement, it is said to be in non-conformance. If questions arise regarding potential or definite non-conformances:
(a)
approach the company to determine whether we are interpreting the data correctly (there may occasionally be ambiguities);
(b)
direct the company to provide missing data within a specific timeframe;
(c)
where it is determined that our perception is correct, or where the company does not respond adequately to our queries within the specified timeframe, these items will be drawn up as audit findings;
(d)
where it is determined that our interpretation of the data is correct and that flight safety is being jeopardized, the audit manager will approach the director of flight operations or designate to obtain the authorization to take appropriate action immediately; and
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