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the EUROCONTROL Commission, in which the
Member States are represented at ministerial
level;
the Provisional Council, in which the Member
States are represented at the level of Director
General of Civil Aviation. (The European
Community is in the process of joining EUROCONTROL
and is also represented in the
Provisional Council).
the Agency.
The Commission, as part of its main functions,
formulates the Organisation’s general policy and
is its decision-making body. The latter includes
the regulatory function, i.e. taking decisions that
bind Contracting Parties. Furthermore, it
approves the Annual Budget of the Agency, the
Five-Year Programme, the Contract Regulations,
Financial Regulations and Staff Regulations, the
appointment of the Director General and
Directors and it gives a final ruling on the
Agency’s Annual Accounts.
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87
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EUROCONTROL Annual Report 2003
The Provisional Council is responsible for the
implementation of the Organisation’s general
policy, as established by the Commission. It also
supervises the Agency’s work. It acts in an advisory
capacity to the Commission and prepares all
measures to be taken by the Commission for the
accomplishment of its tasks. It meets regularly, at
least three times a year. It makes recommendations
to the Commission on the approval of the
yearly Budget, on the maximum amount of debt
that the Agency can take in the year and on the
appointment of the Director General and
Directors. It approves contracts exceeding
€1 million. Representatives of organisations
which can contribute to the work are invited to
attend Provisional Council sessions with observer
status.
The Director General and the Directors attend
the meetings of the Provisional Council and of
the Commission, but with no voting rights.
Therefore, the governing bodies of the
Organisation do not include any executive director.
The institutional structure of the Organisation
also includes a number of bodies reporting to
the Provisional Council or to the Commission, via
the Provisional Council, that monitor transparency
in the Organisation’s work, supervise operations
in specific areas of the Agency, facilitate dialogue
and coordinate the work programmes in
certain domains. These are the enlarged
Committee for Route Charges, the Maastricht
Coordination Group, the Central European Air
Traffic Services Coordination Group, the
Performance Review Commission, the Safety
Regulation Commission, the Audit Board, the
Civil/Military Interface Standing Committee, the
Regulatory Committee and the Standing
Committee on Finance.
The Standing Committee on Finance was set up
in November 2003 to replace the Advisory
Financial Group. It is an expert Committee of the
Provisional Council, to which it provides advice
and submits recommendations on all budgetary
and financial issues affecting the Organisation.
The Agency is responsible for the performance
of the tasks prescribed by the Convention or
entrusted to it by the Commission or the
Provisional Council. Under the revised
Convention, the Director General is exclusively
responsible for the executive management of
the EUROCONTROL Agency. The Agency
Directors meet once a month in the General
Meeting of Directors. There is a Management
Board for each Business Unit, composed of the
Director General and several Directors, meeting
twice a year. The Management Boards are in
charge inter alia of reviewing Business Plans and
the performance of units against their Business
Plans. Business Plans are approved by the
Director General.
In addition, a number of advisory bodies1 made
up of qualified experts from the Member States
have been created to assist the Director General
in his management of the Agency.
INTERNAL CONTROL
Executive responsibility for an effective system of
internal control is vested in the Director General.
The purpose of the system is to ensure that the
Agency objectives will be achieved in an efficient
and economical way, and in compliance with
EUROCONTROL’s regulations. However, such a
system is designed to manage rather than eliminate
the risk of failure to achieve business objectives.
The Agency’s internal control system comprises,
inter alia, the following elements:
Financial, Contract and Staff Regulations;
Annual Budget and Five-Year Programme;
1 Advisory bodies
ARTF Administrative Reform Task Force
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EUROCONTROL Annual Report 2003(40)
