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10. Certification and Release of Materials
A. The distributor shall provide the customer with certification in accordance with Appendix A of this Standard. The distributor shall have a procedure in its quality manual detailing how it creates a Certified True Copy when such a copy is required for shipment.
B. Additionally, a certified statement disclosing the following should be issued about the material or parts, certifying that they were or were not:
1) subjected to conditions of extreme stress, heat or environment,
2) obtained from the Government or military services,
C. The distributor shall provide a document from an FAA approved repair station or air carrier for each serviceable part indicating that the part is serviceable (not applicable to new parts unless work or test was performed on the part). The document shall contain a maintenance release statement for return to service signed by an authorized individual of the repair station. The maintenance release shall be SIGNED! Inspection stamps, or symbols, or printed/stamped names are not acceptable. Refer to FAR 43, appendix B, for examples of a maintenance release statement for air carrier work. Refer also to FAA Notice 8130.21 for procedures for completion and use of FAA Form 8130-3, Airworthiness Approval Tag, for approval for return to service. A copy of the teardown
Copyright . 2008 Revision 3.5
AVIATION SUPPLIERS ASSOCIATION
2233 Wisconsin Avenue, NW, Suite 503, Washington, DC 20007 Telephone: 202-347-6899 Facsimile: 202-347-6894
report that describes the condition found at overhaul and list of significant parts replaced should be included.
D. The distributor shall have a system documented in its quality manual which demonstrates the ability to trace the parts to the source of production or to an FAA certificate holder. In addition, the distributor shall be able to provide, upon request, information pertaining to the approval status of each part.
E. The distributor shall develop a procedure for accountability when copies are made for redistribution shipments and when the approval tags are copied.
11. Shipping
A. The distributor quality system shall require components and parts to be shipped in an ATA-300 Specification container or equivalent as appropriate for the unit being shipped, or as specified by the customer. The item should be packed in the container in a manner that will preclude damage from rough handling of the container.
B. The distributor quality system shall provide for appropriately trained personnel to conduct a complete visual inspection of all items being shipped. Inspection shall include, but not be limited to:
1) a check for any obvious physical damage,
2) verification that all appropriate plugs and caps are installed,
WARNING
TAPE SHALL NOT BE USED TO COVER ELECTRICAL CONNECTIONS OR FLUID FITTINGS/OPENINGS. ADHESIVE RESIDUE CAN INSULATE ELECTRICAL CONNECTIONS AND CONTAMINATE HYDRAULIC OR FUEL UNITS.
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Aviation Suppliers Association Quality System Standard(9)
